Write out everything. Make checklists for task you’re assigned. Take notes at every meeting you attend. Keep a pad of paper with you at brainstorming sessions. Not only will it help you be more organized, but the actual act of writing things down will help you think them over and come up with the best way to tackle them.
Unexpected things happen, and sometimes there’s just nothing you can do about it except be ready to adjust. Keep yourself flexible and prepare for the worst case scenario. That way, when the unexpected happens, you’ll be more than ready to handle it.
Try to avoid scheduling too much in your day. It will only cause you stress and give you less time to focus on what you need to get done that day. Try doing less every day, scheduling fewer meetings, and giving yourself more time to get things done and done well. Not only will you be more productive in the long run, but you’ll dramatically improve your stress levels if you’re not spreading yourself thin.
It’s easy for time to get away from you, so try and figure out how you spend it. Put a stopwatch on each task you handle, or keep track of what time of day you’re at your most productive. Once you’ve been keeping track of how you spend your time for a while, start using it to your advantage. You’ll notice when you’re spending too much time procrastinating or which tasks you spend too much time on, and can take care of your biggest responsibilities when you’re at your most productive.
Big tasks are daunting. The bigger they are the harder it is to force yourself to get started on them. So break your big tasks into smaller steps. It will be easier to convince yourself to take care of something small, and you’ll feel better as you check more and more items of your to-do list, which will only help motivate you further.